Vendor Information

First Point of Contact

The city operates a centralized Procurement and Contract Services Division and we ask that when calling on the City, you make Procurement and Contract Services your first point of contact. We will arrange contacts for you with various departments when appropriate. Unauthorized visits to individual departments are discouraged and may be counterproductive.

Interviews / Appointments

Appointments are preferred and will help you to complete your business with a minimum of lost opportunity. We suggest that initial visits be somewhat general, giving us an introduction to you and your product lines. Subsequent visits are ideal opportunities to explain in detail a single item or service that you provide. Line cards, catalogs, and price lists are always helpful. To schedule an appointment, please email vendors@cityofhomestead.com.

Vendor / Bidder List

The Procurement and Contract Services Division maintains a list of prospective vendors and bidders classified by commodity or service. You may be placed on this list by completing the city’s vendor application and commodity listing detailing the items or services that you provide. To assure that you are included under all of the appropriate categories, we ask that you be specific about the items or services that you provide. Vendors are required to update their registration annually or whenever necessary to ensure the City has the most current contact information, commodity codes and W9 on file. It is the vendor's responsibility to ensure their information is current and to notify the City immediately of any changes.

Purchase Authorizations

All purchases made on behalf of the City must be supported by an authorized Purchase Order. Under no circumstances should a vendor fill an order for supplies or service for any City department without a Purchase Order number. This is considered unauthorized and puts a vendor at risk for non-payment and possible vendor inactivation for repeated offenses.

Taxes

The City of Homestead is exempt from all federal excise and state sales taxes. Exemption certificates can be found at: Tax-Forms

Samples

Samples may be requested by the City for the purpose of product evaluation. All samples should be submitted to the Procurement & Contract Services Department unless instructed otherwise. Samples should be clearly marked "SAMPLE" and be clearly labeled with complete instructions for use. It shall be understood that samples will be provided at no charge to the City.