Vendor Information:
If you are interested in becoming a vendor for the City of Homestead, please click here to visit our Vendor Information page.

Surplus Auctions:
The City of Homestead is now holding online auctions for all surplus materials through Rene Bates Auctioneers, Inc.

You will find a wide variety of items in our auctions. For more information, please follow this link for Rene Bates Auctions.

Mission Statement
The mission of the Procurement & Contract Services Division (“PCS”) is to procure and manage supplies, materials, services, and equipment at the lowest overall cost to the City, in accordance with approved and accepted procedures relating to open competition. The PCS Division accomplishes this with four functional areas: purchasing, contract administration, central supply warehouse, and surplus management.

The Division functions include procurement of a variety of assigned commodity groups and services, preparation of bid documents, conducting pre-bid conferences, analyzing bid responses and the preparation of central purchase orders. The Division conducts assigned research and develops recommendations of purchasing feasibility and contract placement; evaluates existing maintenance and service contract coverage/duration and recommends appropriate modifications based upon the best interests of the City of Homestead.

In addition, this department oversees the disposition of surplus and confiscated/abandoned property. The Division works closely with the City Manager’s, City Attorney’s, and City Clerk’s offices to assure an efficient and smooth procurement service.

Services, Functions and Activities
Purchase, or contract for purchase, all supplies and contractual services needed by any using agency, which derives its support wholly, or in part, from the City or is owned and operated by the City. Procure the highest quality supplies and contractual services at the least expense to the City. Obtain as full open competition as possible on all purchases and sales. Keep informed of current developments in the field of purchasing, prices, market conditions and new products. To secure for the City benefits of research done in the field of purchasing by other governmental jurisdictions, national technical associations having national recognition and by private business organizations. Maintain adequate but moderate inventory in the Central Store Warehouse and maintain a perpetual inventory record of all materials, supplies and equipment stored therein.

Goals and Measurements
To purchase supplies, materials, services and equipment in the quantity and quality required, at the lowest cost to the City.

Organizational Performance:
- Further the education of all Procurement staff by requiring certification standards for the Department.
- Staff Training.
- Implement software-based workflow for more effective Contract tracking and administration.

Community Emphasis:
- Make all efforts to find additional vendors for the City. This shall include sending letters to appropriate vendors that register for new business licenses within the City. This is accomplished by posting a current list of all Bids, Request for Proposals (RFP’s) and Request for Quotations (RFQ’s) on the City’s internet website and Demand Star.
- Advertise.
- Continue implementation of On-Line Auctions for disposal of surplus items as they become available.
- Implement automatic contract software, whereas departments will be notified of up coming contract expirations or renewals via email.
- To further maintain the Vendor database and ensure all information is accurate, along with maintaining records of W-9 Forms and Entity Disclosure Statements.

Quality of Life:
- All quotes shall include at least one local vendor, as well as contacting local vendors when appropriate for Bids, RFP’s and RFQ’s.
- Increase local vendor participation.